Are you ready to take your client consultations to the next level? Well, you’re in luck because today we’re diving into the nitty-gritty details of our first meeting set up for clients to make sure they leave feeling excited and confident about working with us. So grab a cup of coffee, get cozy, and let’s get started!

Step One: Setting Expectations

First things first, we like to kick off the client experience by sending a friendly email template to our potential clients. We spill the beans about our adorable furry friend and ask if they have any allergies or preferences regarding our lovable canine companion. This way, we ensure everyone feels comfortable during the consultation. The email also includes helpful details like which house to look for, an enthusiastic invitation to come on in, and the exciting news that we have delicious snacks and refreshing drinks waiting for them!

Step Two: Cleanliness is Key

Now, let’s talk about the power of a clean and tidy space. Having in-person consultations is not only a chance to connect face-to-face but also acts as a friendly reminder to keep our humble abode spick and span. Knowing that we have a consultation coming up motivates us to stay on top of our cleaning game, ensuring our home is always presentable and inviting.

Step Three: Delightful Set-Up

Here’s where the magic happens! We love to add a personal touch to our client consultations, and what better way to do that than with a charming charcuterie board? It’s not about being a master chef (let’s face it, we’re not), but rather about creating a relaxed atmosphere where clients can nibble on tasty treats while we chat. We also take note of their drink preferences, going the extra mile to have their favorite beverage on hand. If they don’t specify, no worries! Our fridge is stocked with an array of drinks, from beer to seltzers, wine to non-alcoholic options, ensuring there’s something for everyone’s taste.

Step Four: The Showcase

Now, it’s time to showcase what we bring to the table (pun intended). We lay out three essential items: a wedding guide, a sample album, and a trusty laptop. The wedding guide, an 80-page visual delight, gives clients a glimpse into our world and what they can expect from our services. As a special surprise, we also send them a lovely gift from White Spruce Market—a delightful touch that always brings a smile to their faces.

Next up, the sample album! We flip through its pages, showcasing a variety of weddings, and take our clients on a virtual journey through a wedding day. It’s not just about showing them the visuals; we strive to infuse emotion, allowing them to experience how their own special day will feel.

Finally, we whip out the laptop to introduce them to our online gallery service, Pic-Time. We present a sample gallery to give them a taste of the beautiful memories we capture. And let’s not forget about Honeybook! We walk them through this fantastic platform that handles all our correspondence, files, payments, and contracts. It’s a true game-changer that keeps everything organized and streamlined.

The Recipe for a Successful Client Consultation

We covered a lot in this video about our first meeting set up, but we’re not done just yet. If you’re looking to level up your email game, we’ve got you covered! Check out our shop, where you can find our 25 powerful email templates for sale. These templates are ready to go and can be personalized to sound just like you. Say goodbye to writer’s block and hello to client communication made easy!

But wait, there’s more! We’re super excited to introduce our Consultation Simulation package, available in our shop. This incredible resource includes a detailed guide and a video element where we walk you through every step of our consultation. Trust us when we say we don’t skip a beat—we cover every word, every detail. You can even take notes and use it as your own, giving you the confidence to rock your consultations like a pro. And the cherry on top? It’s a steal at just $38!

So, fellow photographers, get ready to wow your clients with killer consultations that leave them begging to work with you. Remember, it’s all about setting expectations, creating an inviting space, and showcasing what you have to offer. Now go out there and make those connections like never before. Happy shooting!

P.S. Thanks for tuning into our video on our first meeting set up. If you’re as excited as we are, make sure to hit that subscribe button on our channel! Stay tuned for more awesome content!